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Legal Assistant/Paralegal

Posted: 02/23/2021

Matt Rolf Attorney LLC is a real estate law practice with a new focus on environmentally sustainable, transit-oriented properties. We seek to represent individuals and companies who are buying, selling, renovating, leasing, or building property near frequent service fixed-route public transit. Estate planning and probate work is a smaller but significant part of the practice. Our clientele is multiracial, and we serve the LGBTQ+ community.

Matt Rolf Attorney LLC is hiring staff for its existing office on Shaker Square. We’re looking for a detail-oriented, exceptionally organized individual who is excited to support our attorney in a variety of matters and help keep our operations running smoothly.

As a full-time legal assistant/paralegal, you'll be the first contact many clients have with the law firm and will lead them through the intake process to verify if our firm is the right fit for their needs. You'll continue to have contact with clients throughout their representation. You'll work with the attorney to organize the efforts of the law practice and will be critical to his success as an advocate.

WHAT YOU’LL DO

Client Communication (30%)

  • Handle phone calls
  • Log incoming calls and messages
  • Write, manage, and send correspondence on behalf of the attorney
  • Process mail and scan into appropriate files
  • Act as point person for the client intake process
  • Get to know and build relationships with the firm's clients

Drafting and Creating Documents (30%)

  • Draft fee agreements, templates for letters, and court pleading captions
  • Draft correspondence to be reviewed by the attorney
  • Assist in drafting pleading material and support documentation
  • Assemble discovery materials and exhibits for court
  • Deliver and retrieve documents to and from court
  • Research property transfers and pleading forms

Office Organization (20%)

  • Manage the attorney’s calendars and activities, schedule meetings and calls, and brief the attorney on his daily schedule
  • Scan documents
  • Maintain and manage client files, both electronic and paper
  • Assist with onboarding new staff
  • Keep the office comfortable and functional by managing supplies and vendors

Revenue Development (20%)

  • Assist the attorney with invoicing of client matters
  • Maintain documents that track the revenue and time of the firm
  • Draft payroll, finance, and tax reporting documents
  • Communicate with clients to ensure the prompt payment of invoices
  • Keep record of time in billing system 

WHAT YOU MAY HAVE ALREADY DONE

  • Experience in a previous role as a legal assistant or paralegal in a detail-heavy office focused on transactional real estate matters or litigation
  • Used an Apple Mac computer and applications like Pages, Preview, Mail, BusyCal, BusyContacts, Things, Timenet Law, ezPaycheck, Photos, and Numbers
  • Graduated high school and obtained an associate’s or bachelor’s degree in paralegal or law studies

THE GOOD STUFF

  • You’ll earn a competitive salary, commensurate with education and experience
  • We offer paid vacation, holidays, sick time, and personal time
  • You’ll have access to public transit commuter benefits
  • We seek to foster an inclusive sustainable work culture that values time off, so we can do a great job for our clients on workdays

To apply please send a resume and cover letter in pdf format to m-rolf@mattrolfattorneyllc.com